Gaffer
 member, 1508 posts
 Ocoee FL
 40 yrs of RPGs
Wed 15 Nov 2017
at 12:20
Re: Resuming Portrait Submissions - October 30, 2017
Morgan Coldsoul:
So, weeks 1 and 2 are for submissions, and weeks 3/4 will be us processing them in order to have them uploaded by the 1st of the next month.

What will happen to submissions made during weeks 3 and 4? I'm certain you will get them. Will they carry forward to weeks 1 and 2 or be discarded?
Warrax
 member, 196 posts
Wed 15 Nov 2017
at 12:25
Re: Resuming Portrait Submissions - October 30, 2017
Gaffer:
What will happen to submissions made during weeks 3 and 4? I'm certain you will get them. Will they carry forward to weeks 1 and 2 or be discarded?


Right now, the plan is to discard them like anything else which doesn't follow the appropriate guidelines.
evileeyore
 member, 53 posts
 GURPS GM and Player
Wed 15 Nov 2017
at 14:59
Re: Resuming Portrait Submissions - October 30, 2017
Morgan Coldsoul:
It isn't a new requirement; including a username has always been the rule. You can find the portrait policies under FAQs/General RPoL Information/Portraits FAQ (/help/content.cgi?t=faqs&page=portraitsfaq).

So... if your email addy and your user name are the same... does that count?

If not you might want to clarify where the user name must be in the submission (subject or body).


Warrax:
Right now, the plan is to discard them like anything else which doesn't follow the appropriate guidelines.

That should definitely be added to the FAQ.  Or at least be included in the update post.

This message was last edited by the user at 15:02, Wed 15 Nov 2017.

Warrax
 member, 197 posts
Wed 15 Nov 2017
at 15:16
Re: Resuming Portrait Submissions - October 30, 2017
As far as submissions are concerned, your RPOL user ID is the name on the top left corner of the screen when you log in. We're looking for that, because we'll already have your email address anyway.

Meantime, subject or body is immaterial to us. As long as the username is there somewhere in the email, we're good. We don't need to be super particular about it.

evileeyore:
Warrax:
Right now, the plan is to discard them like anything else which doesn't follow the appropriate guidelines.

That should definitely be added to the FAQ.  Or at least be included in the update post.


This is generally in keeping with the posted policy already. There is already documentation regarding us dropping images we deem unacceptable. We specifically list stuff like blurred or inappropriate images and such, but it's still pretty much "if it doesn't meet the standards, we drop it," and the submission window is the standard.

Cleaning up the FAQ is on the to-do list as well, of course, because it's got a mix of edits and updates from back when Shannara was doing them, and then strikethroughs from when policies changed, etc, etc. So that's definitely on the radar, but like with much else we've discussed, it's on the backburner until we can get a couple of cycles under our belts to make sure this isn't just a temporary fix. Naturally, we do appreciate this kind of feedback.
Locke1221
 member, 30 posts
Wed 15 Nov 2017
at 15:27
Re: Resuming Portrait Submissions - October 30, 2017
That's not really keeping with the older policy though, because if you got you submission in after the deadline for whatever reason, it would just roll over to the next month. If you guys are going to just outright toss a submission because it came in late, it really does need to be explicitly noted.
Morgan Coldsoul
 member, 246 posts
 25+ years experience
Wed 15 Nov 2017
at 15:37
Re: Resuming Portrait Submissions - October 30, 2017
Like Warrax said, we'll be taking feedback and working to get the policies updated where appropriate; but yes, this is a change that absolutely does need to be clear, so we'll try to keep reminding people big and loud. As soon as we can get around to altering the official documentation, we'll put any updates in there, but that's an admin thing. Once it happens, I'm sure there'll be another announcement to let everyone know, so keep an eye out for that.
Warrax
 member, 198 posts
Wed 15 Nov 2017
at 15:38
Re: Resuming Portrait Submissions - October 30, 2017
This is literally the first submission cycle, so as I've noted already, we're trying stuff out and will sharpen things as we go forward. Very much on our list is an updated FAQ once we have everything pinned down, but to be frank, the refinements and particulars are not priority for us in this phase because we're just making sure we can actually sustain doing the basic job. Once we're sure that's good, then we'll start with stuff like full clarification and precision, which we do recognize is important.

Does that help some? I know it isn't a direct answer to the question, but that's mostly on account of the fact that we aren't going to have direct answers to a lot of the granular stuff just yet. This is the first cycle. We'll get it done roughly, then we'll tighten things up moving forward, because that surely needs to happen so that everything is clear and consistent.

And as Morgan just noted, we will very much make sure that our policies are clear and easily available going forward once we pin it all down.
Grimmond
 member, 469 posts
 Antler-care by LIV THATCH
 "RALPH" The Wonder Llama
Sat 2 Dec 2017
at 18:40
Re: Resuming Portrait Submissions - October 30, 2017
Morgan is correct ... although, you MAY submit entries ALL month long, I scoop them up on a certain date then leave the bin once more and allow it to accumulate entries. So there is a date that your new entries have to be submitted if you want them "THIS MONTH".
Grimmond
 member, 470 posts
 Antler-care by LIV THATCH
 "RALPH" The Wonder Llama
Sat 2 Dec 2017
at 18:46
Re: Resuming Portrait Submissions - October 30, 2017
In reply to Locke1221 (msg # 42):

Locke1221 ... I handle the first intake of submissions. Emails come to us and are left in a "bin" no matter what day of the month they arrive. I don't check the bin the day before or the day after a cycle, or any other day of the month. So emails just "accumulate".

There is an "intake day" that I cycle through hem each month. I grab all of the submissions on that day and move them to a working directory. I strip the images out of the emails, check them for approval, and pass them on to a working directory.

This procedure is effectively the doorway to the cycle. So everything on the doorstep at that time comes in, and everything left on the stoop after gets looked at next month.
Gaffer
 member, 1510 posts
 Ocoee FL
 40 yrs of RPGs
Sun 3 Dec 2017
at 14:21
Re: Resuming Portrait Submissions - October 30, 2017
In reply to Grimmond (msg # 46):

That makes a lot more sense. Thanks, Grim.
Flarelord
 member, 379 posts
Wed 17 Jan 2018
at 01:21
Re: Resuming Portrait Submissions - October 30, 2017
Does the next update run toward the end of jan?
Morgan Coldsoul
 member, 249 posts
 25+ years experience
Wed 17 Jan 2018
at 05:06
Re: Resuming Portrait Submissions - October 30, 2017
In reply to Flarelord (msg # 48):

Yes! One of our team had to take some time away over the holidays, so we're working on both December's and January's upload right now. We'll make our first post about uploads at the end of this month.
Flarelord
 member, 380 posts
Wed 17 Jan 2018
at 06:07
Re: Resuming Portrait Submissions - October 30, 2017
awesome, good to know you plan to announce when :)
treatedshammy
 member, 3 posts
Mon 5 Feb 2018
at 16:22
Re: Resuming Portrait Submissions - October 30, 2017
Morgan Coldsoul:
In reply to Flarelord (msg # 48):

Yes! One of our team had to take some time away over the holidays, so we're working on both December's and January's upload right now. We'll make our first post about uploads at the end of this month.


What was the latest with this then?
Morgan Coldsoul
 member, 251 posts
 25+ years experience
Mon 5 Feb 2018
at 18:16
Re: Resuming Portrait Submissions - October 30, 2017
We are waiting from some data from one of our members to make that post. Uploads have already been done; we're just dealing with the actual announcement.
Morgan Coldsoul
 member, 252 posts
 25+ years experience
Mon 12 Feb 2018
at 09:51
Re: Resuming Portrait Submissions - October 30, 2017
We're still getting some data together to format a proper announcement post, but y'all can go ahead and find plenty of new portraits uploaded to the galleries from December and January! Please remember to try and have any submissions for this month in by Valentine's Day.
Flarelord
 member, 382 posts
Mon 12 Feb 2018
at 12:57
Re: Resuming Portrait Submissions - October 30, 2017
I... can't really see anything new in most of the female galleries?
Morgan Coldsoul
 member, 253 posts
 25+ years experience
Mon 12 Feb 2018
at 19:03
Re: Resuming Portrait Submissions - October 30, 2017
Hmm, I can see some of them but you're right, a few submissions I know we've gotten definitely aren't where I can find them. Warrax will have to take a look and see what's up. In the meantime, please go ahead and avail yourselves of the other uploads.
Flarelord
 member, 383 posts
Sat 17 Feb 2018
at 02:33
Re: Resuming Portrait Submissions - October 30, 2017
Curious if there's any word on the previous batch?
Morgan Coldsoul
 member, 254 posts
 25+ years experience
Sat 17 Feb 2018
at 03:46
Re: Resuming Portrait Submissions - October 30, 2017
We did have an error with the most recent upload that we are working to fix; specifically, a number of the December/January portraits seem not to have made it correctly into the gallery. Warrax is looking into it and we'll make an announcement once we've gotten it hammered out.

If that's not what you mean, then you'll have to be more specific. D:
Flarelord
 member, 384 posts
Sat 17 Feb 2018
at 04:23
Re: Resuming Portrait Submissions - October 30, 2017
No worries. I was just wanting to resubmit if needed. That was what I was asking about.

Good luck with the glitch :)
Rockwolf66
 member, 34 posts
Mon 19 Feb 2018
at 00:10
Re: Resuming Portrait Submissions - October 30, 2017
Hopefully we will hear something soon.

I submitted an image of a character and with any luck I can use an Exact image of my character that was commissioned a couple of years back for a non-Rpol game.
lensman
 member, 186 posts
 Crestline, CA, -8 GMT
Fri 2 Mar 2018
at 03:25
Re: Resuming Portrait Submissions - October 30, 2017
I submitted a portrait in Feb., have looked through a number of most likely Category, not seeing it.

ETA?
Morgan Coldsoul
 member, 256 posts
 25+ years experience
Sun 4 Mar 2018
at 21:04
Re: Resuming Portrait Submissions - October 30, 2017
We have received the February submissions, which are edited and ready for upload. We will also be continuing to accept submissions for March. However, one of our team members appears to have gone unexpectedly MIA while investigating some problems with the January upload, so we are somewhat behind schedule.

If anyone is interested in helping to do the upload step, please let the mods know! We would welcome additional team members to further streamline our process.
mexal
 member, 172 posts
Mon 5 Mar 2018
at 15:27
Re: Resuming Portrait Submissions - October 30, 2017
What does the process involve?